Note of thanks…
International Chaos Meeting preparation?
First some numbers:
27+ Volunteers: Anna Tzvetkova, Anna Stoyanova, Anisa, Boriana, Elena, Hristina, Iva, Ivo Tzolov, Julia, Juliana, Lyubo, Martin, Nadia, Nelly, Petya, Peter, Snezhi, Tanya, Teodora Stankova, Teodora Grigorova, Thomas, Tsvetomir, Tzvetan, Ute, Yana, Zdravka, Zlaty … Thanks a lot!
- 7 meetings
- 14 sub meetings
- 36 litters of tea and coffee
- 5 visits to Vladaya
- 222 mail in ICM prep yahoo group
- 514 printed pages
Being the youngest branch of SCI, for us it was a question of honour to organise such a big SCI event. Besides, CVS likes challenges; we are facing them with a lot of courage and enthusiasm. Taking the responsibility to organise the ICM was chance to motivate our brilliant volunteers and show them, that we are part of a fantastic, big SCI family.
At our first Prep team meeting at the end of September the ICM seemed so far away… There were not too many things we could already start preparing, but we could at least ask, discuss and imagine how it should be.
To be more efficient we divided our big group in sub groups, each taking different responsibility: accommodation, pick up, party group and Vlahi group. Each group was supported from one person of the CVS office. The office was very busy with receiving registration forms, writing and sending visa invitation letters, confirming details
Slowly the time moved on, it started to snow, participants cancelled - other applied… Many questions were flying back and forth: How many signs do we need in the hotel? How to organise the pick up? Who arrives earlier? Who can accommodate quests? What will be in the welcome pack? Who prepares the infosheet? How to write the press release? What about the voting tools? Ah yes, the voting tools – we were really excited to make the “survachki” voting tool and, of course, anxious to see the participants’ reaction. The “survachki” workshop was a lot of fun: people were coming and going, the kettle was boiling, the air smelled like popcorn and dried fruits. Where is the needle? Can you pass me the bag of wool? And we were laughing about the capital of Hungary and in the end we were very hungry.
Last meeting on Monday - the welcome back, the pick ups, writing checklists, getting worried - did we forget something?
And finally people started arriving…
CVS Bulgaria Prep-team